Tuesday, May 14, 2013

Archival Theft

Reading that an antiquarian dealer has been stealing from the archives is enough to reduce any good archivist to shivers.  It comes down to the sad but inevitable truth that archivists simply don't know everything that they have.  As a result, we may never know what was taken if it was not recovered immediately.  So, we shiver not only at the thought that someone (I won't deign to call a thief a patron) made it past our security measures.  The thief took advantage of what little trust we have and "researched" under our supposedly watchful eyes.  Then they left taking with them materials for trade.  To us, the materials are priceless.  To the thief, they represent dollar signs.


Above is Forbes Smiley.  In 2006 he was caught at Beinecke Rare Book and Manuscript Library at Yale University because the reading room monitor saw an X-Acto knife blade on the floor next to his table.  Mr. Smiley was videotaped while removing a map from a 17th Century atlas with the knife and when stopped by the police upon leaving the library was found with maps in his jacket and in his briefcase which totaled up to $850,000 in value.  While he was caught at Yale, he had hit many libraries and archives before then and we may never know the full extent of the damage he caused. 

It's an old story, but one of enduring alarm.  This week, the FBI and the National Archives, which cooperated in a massive theft investigation, are returning more than 10,000 stolen documents. Barry Landau and his associate Jason Savedoff were stealing materials related to presidential history from various historical societies; their last stop was the Maryland Historical Society.  In this case, unlike others like Smiley's, Landau and Savedoff pleaded guilty.  Because the men were collectors themselves and not dealers, it appears as though all of the materials were still in his apartment.  At least 24 victims of the theft have been identified, and the FBI and the National Archives are returning the historical documents.  

In this case, we can breathe a sigh of relief that the materials didn't scatter far and wide before discovery of theft.  However, the recurring theme of archival theft does leave us some rather troubling questions.  How will we combat this crime in the digital age?  And how could we better promote our services to receive better protection and greater backing from authorities proactively rather than reactively? 

Monday, May 6, 2013

Archivists in the news

The archives at the New York Public Library for the Performing Arts include see-through panties from a U.S.O. tour by Gypsy Rose Lee. (Fred R. Conrad/The New York Times)
The New York Times published an interesting article recently about archivists, showing that (contrary to popular belief, apparently) we work with very cool stuff.  This is no surprise to those of us who are entering the field or currently working in it, of course, but it's nice to see that archivists are being recognized by folks outside of the field in a new way.  

The article focuses on the Archivists Round Table of Metropolitan New York, and looks at what archivists are doing at different institutions ranging from the Brooklyn Historical Society and the New York Public Library for the Performing Arts to the Fashion Institute of Technology and the Brooklyn Navy Yard.  

It goes into current issues like digitization, preservation and access, public outreach, and the importance of professional development and networking.  I especially enjoyed a quote from one archivist as having "the kind of toned biceps that come from hoisting 40-pound boxes all day."  That's right!

Friday, April 26, 2013

Semester's End: Need Distraction

If you are following any of those tumblr pages along the lines of #whatshouldwecallme, you'll be pleased to know that there is in fact one for archivists.

Visit here for fun times, distraction, and laughter.

http://whatshouldwecallarchives.tumblr.com

Friday, April 19, 2013

Tales from the UNC Herbarium



This week we paid a visit to Carol Ann McCormick at the UNC Herbarium, based in Coker Hall.  Carol Ann, the Assistant Curator of the collection, gave us a private tour of the incredible collection of plants and other materials.  The herbarium is home to around 750,000 plant specimens from all over the world, and holds a claim to fame as the largest collection of vascular plants from the southeastern United States.  In addition to the actual plants, the herbarium also holds books, art and artifacts, field notes, and all kinds of other materials. But plants are the real stars of the show here.  


Carol Ann led us through the facilities that house this incredible collection, and explained how the herbarium acquires, prepares, arranges, and describes the plants.  She also gave us a very special peek into the basement of Coker Hall, the home of a large collection of fungal specimens that are currently housed in a variety of home-made containers like shoeboxes and envelopes, with very little description from the creators (e.g. "collected from so-and-so's manure pile"), and that pose quite a challenge for arrangement and description. 





Carol Ann described the herbarium as a kind of "endangered collection."  She said that people have asked, "Why don't you just take pictures of all of the plants and then get rid of the actual stuff?"  It's a question that manuscripts archivists confront all the time.  In the case of the materials in the herbarium, the originals hold a great deal of the value and meaning - in this case, DNA and physical characteristics that can only be gleaned from close inspection in person or under a microscope.  Carol Ann's response was a good one: "You know your teenage kids?  The ones that take up a lot of space and sometimes smell and cost money? [just like archival materials!]  Why don't you just take a picture of them and send them off somewhere?"  You tell 'em, Carol Ann!  While making digital surrogates of materials like the herbarium specimens, as well as digitized scans of letters and diaries, can create a powerful tool for researchers all over the world to find and use your collection, they can't replace the real thing.  Part of our jobs moving forward will be not just to be good stewards to these materials, but to make sure the rest of the world sees how important they are!

Monday, April 15, 2013

African Americans in North Carolina Wikipedia Edit-a-thon

I have just finished volunteering for the African Americans in North Carolina Wikipedia Edit-a-thon, hosted by Wilson Library's North Carolina Collection and sponsored by SCOSAA, AMLISS, and ILSSA. The goal of the event was to correct and update Wikipedia pages about various topics centering on black North Carolinians and North Carolina history. The event brought together library staff, SILS students, faculty members, PhD students, and volunteer editors from all over the state to contribute.

Editors worked with online sources such as NCPedia and the SHC's African-American Research Portal. There were several items from the North Carolina Collection preselected by staff, and editors were encouraged to find additional resources from Wilson Library's special collections.

I love events like this because they get people into Wilson Library that otherwise might not ever visit. We registered a lot of first-time users, and everyone who participated learned of at least one new resource for North Carolina History. One of the reasons I decided to go to SILS to become an archivist is to help people discover the vast amount of information and resources that is available to them, if they just knew where to look. Events like this are why I want to become an archivist and potentially work in public services. I truly believe access is key.

You can find out more about the event and see the pages that got edited here. What events have you been to recently that you've loved?

Sunday, April 14, 2013

Upcoming Events

April 17: UNC-SCOSAA Herbarium Tour (see the Facebook event for details and to RSVP)

April 19: ESOPI symposium "Information Stewardship in Public-Private Partnerships: Managing Vendor Agreements for Information Services" (register here)

April 24: "Digital Forensics, Emulation, and the Art of Restoration" talk by Ben Fino-Radin (for details see the Duke Libraries blog)

May 2 (tentative): We are planning a UNC-SCOSAA Movie Night in order to help fund our summer trip to Manteo. Entrance fee includes a movie (TBD) and baked goods!

Early May (tentative): UNC and NCCU archives student mixer

June 20-22 (tentative): Outer Banks trip to ECU Joyner Library and Outer Banks Historical Center. Details to come!

August 11-17: SAA Annual Meeting in New Orleans (details here). Registration opens April 22nd! UNC-SCOSAA is planning to organize a carpool, group lodging, and a SCOSAA meetup at the conference. Stay tuned for more details!

Do you have any ideas for future events? Share them in the comments or e-mail us at uncscosaa@gmail.com.